diff --git a/handbook/digital-experience/README.md b/handbook/digital-experience/README.md index 372bf9c310..3a451767c1 100644 --- a/handbook/digital-experience/README.md +++ b/handbook/digital-experience/README.md @@ -992,6 +992,16 @@ Use the following steps to confirm CEO shadow dates: > After the team member notifies the Head of Digital Experience (via Slack), the Head of DigExp will bring the dates to the next "🐈‍⬛🌪️ Roundup (~ceo)". +### Monitor compliance tests + +1. Every Monday, log in to Vanta and create GitHub issues for any tests that are due or need remediation in the next 3 weeks. +2. To do this, access "Tests" on the left side menu. This will provide a status report of the tests, when they are due, and who the DRI is. +3. Click on a test, then click on "Tasks". +4. Click on "Create task." Then, "Create GitHub issue." +5. This will bring you to a screen where you can select the appropriate DRIs and GitHub labels (multiple, if necessary, but always include the "#g-digital-experience" label). Vanta will autopopulate the issue with a brief description of the test due and what needs to be remediated. You can manually add details if necessary. +6. Follow up with the DRI of each issue daily until it's resolved. As needed, loop in their manager, Fleet's CTO, or the Head of Digital Experience. + + ### Check GitHub terms Go to [GitHub's terms of services](https://docs.github.com/en/free-pro-team@latest/github/site-policy/github-terms-of-service) and search “inbound=outbound” to find the clause, if still there as is, paste a screenshot into the table in this [document](https://docs.google.com/document/d/101rcp9v3Zdml4YolGRmqYS5ruAKzQvXLOTHLXCavPuE/edit#heading=h.xu6qsi0wrns). If the clause has changed, contact Mike M. and let him know. diff --git a/handbook/digital-experience/digital-experience.rituals.yml b/handbook/digital-experience/digital-experience.rituals.yml index 23edd5c42e..de11a5517e 100644 --- a/handbook/digital-experience/digital-experience.rituals.yml +++ b/handbook/digital-experience/digital-experience.rituals.yml @@ -184,11 +184,11 @@ repo: "confidential" - task: "Vanta check" # TODO tie this to a responsibility - startedOn: "2024-04-01" - frequency: "Monthly" - description: "Look for any new actions in Vanta due in the upcoming months and create issues to ensure they're done on time." + startedOn: "2025-06-09" + frequency: "Weekly" + description: "Every Monday, log in to Vanta and create GitHub issues for any tests that are due or need remediation in the next 3 weeks." moreInfoUrl: - dri: "sampfluger88" + dri: "hollidayn" autoIssue: labels: [ "#g-digital-experience" ] repo: "confidential"